Education Abroad Course Scheduling Guide

Key details

Course scheduling for WSU courses occurring abroad or otherwise including international travel follow the same general procedure for setting up other courses/sections with the following key differences (instructions based on the Maintain Schedule of Classes tool in myWSU):

• Start and end dates (Basic Data tab)
  • Course start and end dates should always reflect the beginning of instruction and the end of instruction. For education abroad courses, these dates rarely match an existing WSU academic session, and they may or may not match the associated program’s travel dates.
    • The course start date is defined as the first day that graded course content (e.g., anything that contributes to students’ final course grades) is delivered/assigned. Orientations (pre-departure or while abroad) are not typically considered to be graded course content unless students are awarded attendance/participation points that contribute to their final grades.
    • The course end date is defined as the final day that all coursework/assignments are due.
    • In some cases, course dates may begin before travel begins, they may begin a few days after travel begins, they may continue after students return to the U.S., etc.
    • Course dates must not overlap with the preceding or subsequent WSU terms.
  • Department schedulers should contact Megan Styborski (megan.styborski@wsu.edu) for assistance with configuring accurate course dates in instances when said dates conflict with available WSU academic session options.
• Campus and location (Basic Data tab)
  • Campus
    1. For fall and spring semester programs, the course campus should reflect the participants’ home campus. If participants originate from more than one WSU campus, more than one section of the course will need to be scheduled (one for each campus from which participants are originating).
    2. For summer session programs, the course campus should reflect the campus from which the sponsoring department for the program is based. During summer session, participants can be enrolled in any campus’s courses, regardless of the students’ home campus. The course offering number for summer session courses should always be 90.
  • Location
    1. For almost all education abroad courses, the location option of “Other site outside US” (code: 996) should be used.
    2. If an education abroad program is associated with a program/location in which WSU offers credentials (e.g., a dual-degree program with an institution abroad), then the actual location abroad must be entered as the location for the course(s) associated with the education abroad program.
  • Instruction mode
    1. The instruction mode for education abroad courses should almost always be “P: 100% in person.” Education abroad courses are not the same as Global Campus courses. Any questions or clarifications regarding this can be emailed to ip.edabroad@wsu.edu.
• Course attributes (Basic Data tab)
  • An “Education Abroad” (EDAB) class attribute must be added to each WSU course section that occurs abroad or otherwise includes international travel. The class attribute options, and their functions, are outlined in the table below.
  • The Education Abroad Service Indicator identifies students who have participated in education abroad opportunities and is important for statistics tracking and other university functions.
  • The External Study Agreement suppresses student fees related to being on a WSU campus. The fees suppressed are campus-specific, and the S&A fee is not suppressed. Examples of suppressed fees include, but are not limited to: Cougar Health Fee, Union Building Fee, Technology Fee, Transportation Fee, etc.
• Instructor and classroom information (Meetings tab)
  • The instructor information should be entered as normal.
  • Classroom information is needed only if portions of the course will occur on a WSU campus and require classroom space. For course sections occurring entirely abroad, no classroom information is necessary.
• Enrollment control (Enrollment Control tab)
  • For all WSU course sections occurring abroad or otherwise including international travel, the Add Consent field must be configured to Department Consent Required. Students should not be allowed to self-enroll in any course sections associated with education abroad programs.
• SOC notes (SOC Notes tab)
  • In the Free Format Text field, enter the name of the program abroad. Read additional information about adding an SOC Note.
    1. For course sections associated with faculty-led programs abroad, this should match the program name as listed in MyStudyAbroad (e.g., Faculty-Led Italy: Design in Florence).
    2. For course sections associated with professional programs abroad, rotations abroad, or other education abroad programs, this should reflect the program/activity abroad (e.g., Medical Rotation Abroad, Pharmacy Rotation Abroad, Student Teaching Abroad, etc.).
• LMS course space
  • Needed CANVAS course space can be obtained by using the Maintain LMS Course Spaces application, which can be done before the class is approved. See additional instructions about maintaining LMS course spaces.
• Course Notification Forms
  • After education abroad courses have been scheduled, CNFs will be created and submitted as needed following these guidelines.