Education Abroad Course Scheduling Guide

Key details

Course scheduling for WSU courses occurring abroad or otherwise including international travel follow the same general procedure for setting up other courses/sections with the following key differences (instructions based on the Maintain Schedule of Classes tool in myWSU):

• Start and end dates (Basic Data tab)
  • For programs occurring during the fall and spring semesters, the course start and end dates should coincide with the actual program dates, in terms of associated academic coursework.
    1. For spring break faculty-led programs, these days will likely coincide with the standard spring semester dates, as many spring break faculty-led programs are structured as a semester-long course with an associated week of international travel during spring break.
    2. For semester-long faculty-led programs, these days will likely coincide with the actual travel dates for the program (assuming no additional coursework requirements exist prior to or after the international travel).
  • For programs occurring during the summer session, the start date should always match the first day of summer session per an agreement between the Global Learning department and Student Financial Services. The end date should reflect the end of the academic coursework, which may or may not coincide with the end of international travel depending on program structure.
  • Based on these date guidelines, most courses are unlikely to exactly match a standard session and will instead use the dynamic dated session option (DYN).
• Campus and location (Basic Data tab)
  • Campus
    1. For fall and spring semester programs, the course campus should reflect the participants’ home campus. If participants originate from more than one WSU campus, more than one section of the course will need to be scheduled (one for each campus from which participants are originating).
    2. For summer session programs, the course campus should reflect the campus from which the sponsoring department for the program is based. During summer session, participants can be enrolled in any campus’s courses, regardless of the students’ home campus. The course offering number for summer session courses should always be 90.
  • Location
    1. For programs occurring in only one international location, the actual location abroad should be entered as the course location (e.g., Italy, Ireland, etc.). If a new course location needs to be added to the selection from which to choose, it can be requested in the Notes/Requests field of the Meetings tab.
    2. For programs occurring in multiple international locations (either because the program is multi-destination or because there are multiple possible locations in which participants may be placed) the location option of “Other site outside US” (code: 996) should be entered as the course location.
  • Instruction mode
    1. The instruction mode for education abroad courses should almost always be “P: 100% in person.” Education abroad courses (sometimes also referred to as Global Learning courses) are not the same as Global Campus courses. Any questions or clarifications regarding this can be emailed to ip.globallearning@wsu.edu.
• Course attributes (Basic Data tab)
  • An “Education Abroad” (EDAB) course attribute must be added to each WSU course section that occurs abroad or otherwise includes international travel. The course attribute options, and their functions, are outlined in the table below.
  • The Education Abroad Service Indicator identifies students who have participated in education abroad opportunities and is important for statistics tracking and other university functions.
  • The External Study Agreement suppresses student fees related to being on a WSU campus. The fees suppressed are campus-specific, and the S&A fee is not suppressed. Examples of suppressed fees include, but are not limited to: Cougar Health Fee, Union Building Fee, Technology Fee, Transportation Fee, etc.
• Instructor and classroom information (Meetings tab)
  • The instructor information should be entered as normal.
  • Classroom information is needed only if portions of the course will occur on a WSU campus and require classroom space. For course sections occurring entirely abroad, no classroom information is necessary.
• Enrollment control (Enrollment Control tab)
  • For all WSU course sections occurring abroad or otherwise including international travel, the Add Consent field must be configured to Department Consent Required. Students should not be allowed to self-enroll in any course sections associated with education abroad programs.
• SOC notes (SOC Notes tab)
  • In the Free Format Text field, enter the name of the program abroad. Read additional information about adding an SOC Note.
    1. For course sections associated with faculty-led programs abroad, this should match the program name as listed in MyStudyAbroad (e.g., Faculty-Led Italy: Design in Florence).
    2. For course sections associated with professional programs abroad, rotations abroad, or other education abroad programs, this should reflect the program/activity abroad (e.g., Medical Rotation Abroad, Pharmacy Rotation Abroad, Student Teaching Abroad, etc.).
• LMS course space
  • Needed CANVAS course space can be obtained by using the Maintain LMS Course Spaces application, which can be done before the class is approved. See additional instructions about maintaining LMS course spaces.
• Course Notification Forms
  • After education abroad courses have been scheduled, CNFs will be created and submitted as needed following these guidelines.